| Human
Resources Policy and Procedures Manual |
 |
Murdoch University is committed to achieving the highest standards of management of its human resources and it is therefore of great importance to incorporate due process identifying the delegations of authority.
The following is an account of the delegated authorities within the University.
| PROCEDURE | INITATED BY | INITIAL APPROVAL |
FINAL APPROVAL | ACTION |
| Request to Advertise: | ||||
| All
continuous and fixed term appointments more than 3 years |
Executive Dean or School Dean | Deputy Vice-Chancellor | Human Resources | |
| Appointments: | ||||
| All Chair (Level E) appointments (offer of appointment letter from Director, HR) | Chair of Selection Committee | Vice-Chancellor | Human Resources | |
| All continuous appointments - Levels A to D | Chair of Selection Committee | Deputy Vice-Chancellor | Human Resources | |
| All fixed term offers of appointments 3 years or greater for Levels A to D | Chair of Selection Committee | Deputy Vice Chancellor |
Human Resources |
|
| All
fixed term offers of appointments less than 3 years - Levels A to D |
Executive Dean or School Dean | Executive Dean or School Dean | Human Resources | |
| Visiting Fellows | Executive Dean or School Dean | Pro Vice-Chancellor - Research | Human Resources | |
| Adjunct appointments | Executive Dean or School Dean | Pro Vice-Chancellor - Research | Human Resources | |
| Senior Scholars in Residence | Executive Dean or Vice-Chancellor | Vice-Chancellor | Human Resources | |
| Executive Dean | Executive Dean or School Dean | Vice-Chancellor | Human Resources | |
| Extension and conversion of Contracts: | ||||
| Conversion of fixed term contracts of at least four years consecutive service to continuous | Executive Dean | Deputy Vice-Chancellor | Director Human Resources | Human Resources |
| Position Management: | ||||
| Establishment of positions within approved budgets | Executive Dean or School Dean | Deputy Vice-Chancellor | Human Resources | |
| Disestablishment of positions | Executive Dean or School Dean | School Dean | Human Resources | |
| Allowances: | ||||
| Executive Dean | Deputy Vice-Chancellor | Executive Dean | Human Resources | |
| Salary Loadings | School Dean | Executive Dean/ Deputy Vice-Chancellor | Human Resources | |
| Increments: | ||||
| Annual Increments | School Dean | Executive Dean or School Dean | Human Resources | |
| Accelerated Incremental Advancement (part of yearly promotions exercise) | Executive Dean or School Dean | Promotions Committee | Vice-Chancellor | Human Resources |
| Part-time Teaching: | ||||
| Appointments | Course Co-ordinator, Programme Chair or DepartmentHead | Executive Dean or School Dean | Human Resources | |
| Payment of salaries (time sheets) | Staff member | Executive Dean or DEO or Finance Officer | Human Resources | |
| Leave: | ||||
| Recreational (not recorded by HR) | Staff Member | Executive Dean or School Dean | Divisional Office | |
| Long service leave (recorded by HR) (Deputy Vice-Chancellor approval if staff member wishes LSL at half pay) | Staff Member | Executive Dean or School Dean | Human Resources | |
| Study leave (OSP) application and any variations to approved application | Staff Member | Executive Dean or School Dean | Human Resources | |
| Research leave,
up to 14 days during semester andup to 28 days outside of semester and research leave
attached to OSP (anything outside of this requires DVC approval) |
Staff Member | Executive Dean or School Dean | Divisional Office | |
| Conference leave - Executive Deans | Staff Member | Executive Dean/School Dean | Deputy Vice-Chancellor | Human Resources |
| Conference leave - other staff | Staff Member | Executive Dean or School Dean | Human Resources | |
| Leave without pay in excess of 12 months | Staff Member | Executive Dean or School Dean | Vice-Chancellor | Human Resources |
| Sick leave up to one month | Staff Member | Executive Dean or School Dean | Human Resources | |
| Sick leave over one month up to six months | Staff Member | Ex Dean/School Dean | Deputy Vice-Chancellor | Human Resources |
| Sick leave over six months | Staff Member | Ex Dean/School Dean | Vice-Chancellor | Human Resources |
| Maternity leave up to 12 months | Staff Member | Executive Dean or School Dean | Human Resources | |
| Carry over of surplus annual leave | Staff Member | Executive Dean or School Dean | Division, School | |
| Carry over of surplus annual leave by Executive Dean, Director of Office Library and Educational Services | Executive Dean or School Dean Director of Office Library and Educational Services | Deputy Vice-Chancellor | Division, School | |
| Recognition of Prior Service: | ||||
| Applicable if
new staff coming from another AustralianUniversity and only for long service leave and OSP
purposes (see OSP Policies and Procedures). |
New staff member/previous employer | Director, Human Resources (for OSP liaise with Division/School) | Human Resources | |
| Resignations: | ||||
| All staff resignation notices except Executive Dean/School Dean | Staff Member | Executive Dean/School Dean | Director, Human Resources | Human Resources |
| School Dean | Executive Dean/School Deanr | Vice-Chancellor | Human Resources | |
| Promotions: | ||||
| All eligible staff who apply for promotion | Refer to current Promotions Policy | Refer to current Promotions Policy | Human Resources | |
| Probationary Review: | ||||
| Fixed term staff with one year review periods | Human Resources | Executive Dean/School Dean | Executive Dean/School Dean | Human Resources |
| Continuous staff who have a three year review period | Refer to current Probationary Review Policy | Refer to current Probationary Review Policy | Human Resources |
| PROCEDURE | INITATED BY | INITIAL APPROVAL |
FINAL
APPROVAL and/or ACTION |
| Request to Advertise: | |||
| Advertisement for all positions | Department Head or Office Head | As delegated by Executive Dean, Office Head or School Dean. | Human Resources |
| Appointments: | |||
| All continuous appointments | Chair of Selection Committee | As delegated by Executive Dean, Office Head or School Dean. | Human Resources |
| Fixed term appointments advertised | Chair of Selection Committee | As delegated by Executive Dean, Office Head or School Dean. | Human Resources |
| Fixed term appointments not advertised (under 12 months) | Depart Head or DEO or Admin. Officer or Secretary | As delegated by Executive Dean, Office Head or School Dean. | Human Resources |
| All casual
appointments Note: Any CRC contract requires appropriateapproval from the CRC and the delegated authority on campus. |
Dept Head or DEO or Admin. Officer or Secretary | As delegated by Executive Dean, Office Head or School Dean. | Human
Resources |
| Extension and conversion of Contracts: | |||
| Extensions of contract (casual staff only). | Supervisor/manager | As delegated by Executive Dean, Office Head or School Dean. | Human Resources |
| Conversion of fixed term contracts to continuous (after 3 years and in accordance with requirements of EB agreement). | Staff Member | Director Human Resources | Human Resources |
| Allowances: | |||
| First Aid | Health and Counselling | Health and Counselling | Human Resources |
| Shift | As delegated by Executive Dean, Office Head or School Dean. | Human Resources | |
| Overtime | As delegated by Executive Dean, Office Head or School Dean. | Human Resources | |
| Higher Duties Allowance | As delegated by Executive Dean, Office Head or School Dean. | Human Resources | |
| Time Sheets: | |||
| Time Sheets | As delegated by Executive Dean, Office Head or School Dean. | Human Resources | |
| Increments: | |||
| Annual increments | Supervisor/manager | As delegated by Executive Dean, Office Head or School Dean. | Human Resources |
| Accelerated incremental advancement to maximum of Level 9 | Executive Dean or School Dean or Office Head or Manager | Director, Human Resources | Human Resources |
| Leave: | |||
| Recreational and sick leave | Staff Member | Executive Dean or School Dean or Office Head or Manageror Section Head | Human Resources |
| Long Service Leave | Staff Member | Executive Dean or School Dean or Office Head or Manageror Section Head | Human Resources |
| Leave without pay (over 12 months requires DVC approval) | Staff Member | Executive Dean or School Dean or Office Head or Manageror Section Head | Human Resources |
| Sick leave | Staff Member | Executive Dean or School Dean or Office Head or Manageror Section Head | Human Resources |
| Maternity/parental leave | Staff Member | Executive Dean or School Dean or Office Head or Manageror Section Head | Human Resources |
| Carry over of surplus leave | Staff Member | Executive Dean or School Dean or Office Head or Manageror Section Head | Human Resources |
| Recognition of Prior Service: | |||
| Applicable if new staff coming from another AustralianUniversity and only for long service leave purposes | New staff member/previous employer | Director, Human Resources | Human Resources |
| Position Management: | |||
| Establishment of positions, within limits of approved budgets | Executive Dean or School Dean or Manager | Director, Human Resources | Human Resources |
| Position titles | Executive Dean or School Dean or Manager | Director, Human Resources | Human Resources |
| Classifications - all continuous positions - all fixed term positions |
Executive Dean or School Dean or Office Head or Manager | Director, Human Resources | Human Resources |
| Request for change to duty statement | Executive Dean or School Dean or Manager | Director, Human Resources | Human Resources |
| Resignations: | |||
| Resignations | Staff Member | Executive Dean or School Dean or Office Head or Manager | Human Resources |
| Probationary Review: | |||
| Probationary Review | Human Resources | Executive Dean or School Dean or Office Head or Manager | Human Resources |
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