Specific responsibilities of the Chair

The Chair of the Selection Committee must ensure that:

• all members have an opportunity to perform their roles appropriately.
• all members understand the requirements of confidentiality and equal employment opportunity, and declare any special interest in the selection (special interests must be declared at the beginning of the recruitment process).
• consistent procedures are maintained in relation to all applicants.
• the formal report of the Selection Committee accurately reflects the views of all Selection Committee members.

Note: Guidelines for "Chairpersons of Selection Committees at Interview" is also available and can be found in the application file issued by Human Resources.

Responsibilities of the Selection Committee

Each Selection Committee member:

• must know the particulars of the advertisement, the job description, the selection criteria and probationary objectives.
• agree on selection tests in addition to the standard methods to be used (if applicable).
• participate in the search plan and carrying out the actions of the plan.
• agree to questions related to the advertised selection criteria prior to interviews commencing.
• be available for meetings and participate in discussions, exercise independent judgement in making a decision, which should take into account:

• the selection criteria, job description, and probationary objectives
• established University standards
• the information in applications and referees' reports
• views of members of the Department and other Selection Committee members.

• must attend any presentation given by the shortlisted applicants (if applicable).

Confidentiality

The proceedings of the Selection Committee, and particularly the content of the referees' reports, are for the information of Selection Committee members only and must always be regarded as confidential. The Selection Committee must not discuss any aspect of its deliberations outside the Committee. At the conclusion of the Selection Committee meeting all papers should be left with the Chair or appropriate measures are taken to destroy the papers other than the original file issued by Human Resources, which must be returned to Human Resources.

Training of Selection Committee Members

The Chair of the Selection Committee must be trained and all members of the Selection Committee should be cognizant of the recruitment and selection process. Information on recruitment and selection for general staff appointments is available on the Human Resources website.

Meeting outcomes and Recommendation of Appointment

For the Selection Committee meeting to proceed all members must be present. For a recommendation of appointment or for a decision not to appoint, a majority decision must be obtained. Where there are dissenting opinions they are to be recorded on the "Appointment Recommendation" form with a brief statement of reasons.